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Organizations invited to complete a formal grant application will be notified to that effect in writing following the review of all Preliminary Proposals.
Formal grant applications must be received in the Foundation’s offices by no later than 12:00 noon on April 14 and October 13 to be considered. Incomplete applications may be declined without further review.
Although the Foundation does not require applications to follow a strict format, each organization applying for a grant is expected to submit the following:
1. A cover letter from an official of the organization stating that the organization has formally approved the proposed project or program. The President or Chairman of the Board of Directors/Trustees must appear as a "copy to" addressee if the letter is signed by another individual.
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2. A written proposal which includes the following information:
- A brief description of the organization, its history and purpose.
- A concise description of the grant request, including specific purpose(s), the benefits to be provided, and the needs to be met.
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A detailed financial plan for the project including all sources of funding (secured/anticipated), all related expenses, and provisions for contingencies and ongoing support.
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A brief biographical statement about the person who will conduct or supervise the proposed project or program.
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Plans for evaluation of the project’s result and for sustaining it after grant funds expire.
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Names, affiliations, and contact information of the organization’s trustees or directors, officers, administrators and principal staff.
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3. Evidence that the organization is exempt from federal income tax under Section 501(c)(3) and is not classified as a private foundation or private operating foundation as defined in Section 509(a) of the Internal Revenue Code, and a certification
by management that the organization’s status is unchanged.
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4. A budget (income and expenses) and any financial statements for the current year, and financial statements for the prior two fiscal years (audited, if available). Such statements should include the amount(s) of any endowment(s), if any. A new organization should submit pro forma financial statements for at least two years of operation.
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| 5. An Application Summary form. The Application Summary may be downloaded from this web site in Microsoft ® Word format. If you are unable to download the form, please contact the Foundation, and we will be pleased to send the form to you via e-mail or through the mail. Application Summaries should be completed on the computer or typed. |
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1802 Bayberry Court, Suite 401, Richmond,
Virginia 23226-3767
Phone: (804) 521-0272 • E-mail: bcarterfn@aol.com |
